SMART® CHSTS for the State of Maine CDC

Challenge:

The challenge was to effectively gather and monitor diverse birth and health data for children while ensuring compliance with regulatory standards and facilitating timely responses to health needs.

Solution:

The solution involved developing a centralized health screening database that integrates data from various sources, creates unique child identifiers, and automates the tracking of health conditions and treatments.

Result:

The result was enhanced tracking and reporting of children's health data, leading to timely interventions and improved health outcomes in Maine.

Project Background and Description:

The purpose of Maine CDC is to provide and maintain a sustainable centralized child health screening tracking and surveillance system, capable of accurately identifying, matching, collecting, and reporting data related to new born hearing, birth defects, cleft lip and palate, autism screening, prematurity, critical and congenital heart defect, on all births and those accessing services in Maine from birth through adulthood. This allows the department staff and providers to respond quickly to children's health needs and provide continuous monitoring of a child's diagnosis, treatment, and need for referral.

Project Summary:

Adds the child record and creates a unique identification for the child
Links child records to
- birth and death certificate
- parents and siblings
- health records
- results pf blood test
- Medical Providers
Creates a child record for documenting the diagnosed birth defect
Records previous and future treatment and goals
Provides various reports based on the users access rights
Logs and audits all access to meet HIPAA requirements.
Accepts electronic data from various sources (such as birth certificates, death certificates, discharge records, hearing screening records, and other hospital and department systems) in an automated fashion
Automatically uploads the new-born certificate record and creates a unique ID for the infant and automatically creates a case (if the birth certificate indicates any birth defect).
Collects and dynamically uploads new-born discharge records from approximately twenty-seven birthing hospitals.
Automatically uploads the new-born discharge records.
Links the medical discharge record to the child record created during the birth certificate batch upload using several matching criteria such as child's name, parent's name, place of birth, time of delivery, and other such information.
Stores information regarding screened birth defects as a case record and links to the child record
Allows users to add or correct/ update records depending on their access privilege
Allows users to enter data in a scripted method to standardize the input and make sure all data is captured.
Performs detailed ad-hoc queries and provides standard and customized reports.

Project Highlights:

Unique child identifiers linked to health records, birth, and death certificates.
Automated data uploads from birth certificates, discharge records, and hearing screening results.
Monitoring of birth defects, blood anomalies, and hearing-related conditions.
Logging and auditing of all access to ensure HIPAA compliance.
Ability to create and document child records for diagnosed birth defects.
Recording of previous and future treatment goals.
Role-based secure access with various reporting capabilities, including ad-hoc queries.
Dynamic linking of medical discharge records to child records using multiple matching criteria.
Standardized data entry methods to ensure complete data capture.

Omni Channels:

Hopital Portal
CDC Portal
Audiology Form
Mobile